When it comes to creating standout project materials case studies, executive summaries, or lessons learned the real challenge isn’t just writing. It’s knowing what to ask from AI. The effectiveness of generative AI tools like Copilot is determined by the quality of your prompts. Curating your prompts deciding exactly what you want to extract from your documents makes the difference between generic output and truly valuable insights.
Why Prompt Generation Is Crucial
- Precision Drives Value: AI can only deliver what you ask for. Vague or incomplete prompts lead to generic, less useful results. By carefully curating your prompts, you ensure the AI delivers targeted, relevant content that meets your needs
- Structured Thinking: Breaking down your requirements into clear, stepwise instructions (for example, “Ask me 20 multiple-choice questions to clarify project details”) guides the AI to build a narrative that covers all the essentials: objectives, challenges, solutions, and outcomes
- Efficiency & Consistency: Well-crafted prompts save hours of manual drafting and maintain a professional, consistent voice across all your project materials.
The Workflow: From Raw Docs to Case Study
- Gather Source Material: Collect your Statement of Work, migration plans, timelines, and client communications. Clean, well-structured files make it easier for AI to parse and understand
- Feed the Context: Upload these documents and use a clear, directive prompt to set the AI’s task (e.g., “Analyse these documents and prepare to generate a case study. Start by asking me 20 multiple-choice questions, one at a time, to clarify details.”)
- Interactive Q&A: Let the AI ask questions to fill gaps and refine the narrative
- Generate the Draft: Prompt the AI to create a case study highlighting the client’s challenge, your approach, and measurable results
- Polish and Personalise: Review for tone and accuracy, adding quotes, visuals, and metrics for impact.
How MIA Supercharges Prompt Generation
MIA (My Intelligent Assistant) is designed to solve the exact challenges described above. Here’s how it intersects with your workflow:
- Centralised Prompt Library: Instead of reinventing prompts for every project, MIA lets you store, organise, and reuse your best prompts. Your “20-question case study generator” prompt can be saved, refined, and shared with your team for future use
- Collaboration & Standardisation: MIA enables teams to co-create and standardise prompts, ensuring everyone benefits from proven approaches and maintains consistency across outputs
- Fast Search & Retrieval: Need a prompt for a migration case study? MIA’s search tools help you find it instantly, reducing friction and saving time
- Continuous Improvement: As you and your team use and refine prompts, MIA helps capture those improvements, making your AI interactions smarter and more effective over time.
Example: MIA in Action
Imagine you’ve just completed a migration project. You want to create a case study using Copilot:
- With MIA, you search your prompt library for “case study generator”
- You find your previously saved prompt: “Analyse these documents and prepare to generate a case study. Start by asking me 20 multiple-choice questions, one at a time, to clarify details”
- You upload your project docs, run the prompt, and let Copilot guide you through the Q&A
- The draft is generated, and you use MIA to share the prompt and workflow with colleagues, ensuring everyone can replicate your success
Ready to Transform Your Prompting?
Don’t let your best ideas get lost in scattered documents or inconsistent prompts.
Sign up for MIA today and experience how easy it is to organise, share, and reuse your most effective AI prompts.
And if you’re ready to take your AI skills to the next level, join our next Sprint 1 workshop for hands-on guidance and practical tips:
