Controlling New Outlook Using Intune [With a Video Tutorial]

The introduction of the new Outlook has triggered a variety of responses, ranging from excitement to apprehension. However, many organisations are not yet prepared to fully embrace it. 

In this blog, I’m going to help you with the transition to achieve a controlled rollout.

Here are some practical steps you can take to manage the new Outlook:

HIDING THE NEW OUTLOOK

If your organisation is not ready to utilise the new Outlook yet,  quick fix to prevent any issues is to hide the option that enables it by using Microsoft Intune.

1. Log into Intune with the appropriate permissions
2. Go to Devices > Windows > Configuration Profiles
3. Click Create > New Policy 
4. Platform: Windows 10 or later. Profile type: Settings catalogue
5. Choose an appropriate name for the policy e.g. Win10-BlockNewOutlook
6. Click Add Settings 
7. Search “New Outlook”

8. Enable the option to Hide the “Try the new Outlook” toggle in Outlook (User)

9. Click Next, set your scope tags if relevant, and assign the policy to a group

REMOVING BUILT-IN OUTLOOK FROM WINDOWS

Microsoft started including the new Outlook built-in to Windows 11 version 23H2 and later. If you’d rather not run it yet, you can easily remove it by running the following command during Autopilot deployment:

“Remove-AppxProvisionedPackage -AllUsers -Online -PackageName (Get-AppxPackage Microsoft.OutlookForWindows).PackageFullName” 

This will help you remove the new Outlook app and revert to the previous Mail and Calendar apps. Keep in mind that the new Outlook for Windows offers advanced features and integration, so consider leaving it installed for selected users.

HOW TO DEPLOY NEW OUTLOOK USING INTUNE 

Once you have evaluated and tested the new Outlook, you can configure automatic deployment for your organisation using the Microsoft Store within Intune.

1. Log in to Intune
2. Go to Apps > Windows
3. Click Add > App type: Microsoft Store app (new)
4. Search for Outlook and select Outlook for Window
   • a.

     

5. You can see in the description for this app, it is the new Outlook for Windows.
6. Configure your deployment preferences and create the app deployment package.

We hope this blog can help you find your way around the new Outlook and ensure a smooth rollout of this version. We also prepared an instructional video for a more detailed tutorial on how you can configure this new version of Outlook. Check it out below.

If you need assistance in using Intune to control the new Outlook, check out our Managed Intune services. You can also contact us for any inquiries or concerns you have, and we’ll help you sort them out.