{"id":7602,"date":"2022-01-04T05:40:51","date_gmt":"2022-01-04T05:40:51","guid":{"rendered":"https:\/\/www.insentragroup.com\/nz\/?p=7602"},"modified":"2022-01-14T03:06:04","modified_gmt":"2022-01-14T03:06:04","slug":"how-to-create-collections-in-the-my-apps-portal","status":"publish","type":"post","link":"https:\/\/www.insentragroup.com\/nz\/insights\/geek-speak\/modern-workplace\/how-to-create-collections-in-the-my-apps-portal\/","title":{"rendered":"How to Create Collections in the My Apps Portal"},"content":{"rendered":"\n<p>If you\u2019ve ever wished there was a way to better organize the applications users see when they navigate to the My Apps Portal, <a href=\"https:\/\/myapplications.microsoft.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">https:\/\/myapplications.microsoft.com\/<\/a> then you will be very happy with this new preview feature!<\/p>\n\n\n\n<p>If you aren\u2019t familiar with it, the My Apps Portal is a collection of every enterprise application a user has access to, which includes all of the Office 365 apps, any custom or third-party registered applications in an Azure AD tenant, or third-party SaaS applications which have been integrated with Azure AD SSO. For many organizations, this is A LOT of applications and quickly gets very busy and hard to navigate.<\/p>\n\n\n\n<p>There is now a preview feature (as of February 2021) which will allow an administrator to customize the portal with \u201cCollections\u201d which can be created to house similar applications in more manageable views.<\/p>\n\n\n\n<p><strong>Here are some examples from my demo tenant:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>All Apps (this is all applications available to the user)<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" width=\"853\" height=\"796\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-1.png\" alt=\"\" class=\"wp-image-7603\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-1.png 853w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-1-300x280.png 300w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-1-768x717.png 768w\" sizes=\"(max-width: 853px) 100vw, 853px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>A Collection called General Productivity<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"971\" height=\"197\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-2.png\" alt=\"\" class=\"wp-image-7604\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-2.png 971w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-2-300x61.png 300w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-2-768x156.png 768w\" sizes=\"(max-width: 971px) 100vw, 971px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>A Collection called File Sharing<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"345\" height=\"178\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-3.png\" alt=\"\" class=\"wp-image-7605\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-3.png 345w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-3-300x155.png 300w\" sizes=\"(max-width: 345px) 100vw, 345px\" \/><\/figure>\n\n\n\n<p><strong>Test it out:<\/strong><\/p>\n\n\n\n<p> <li>The first thing to do is enable the preview feature in your tenant. This can be done by going to the Azure Active Directory blade in the Azure portal, navigate to User settings, then \u2018Manage user preview features\u2019<\/li><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"759\" height=\"868\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_1.jpg\" alt=\"\" class=\"wp-image-7606\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_1.jpg 759w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_1-262x300.jpg 262w\" sizes=\"(max-width: 759px) 100vw, 759px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>From here, you can enable the preview feature for My Apps for either all users or selected users<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"565\" height=\"488\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_2.jpg\" alt=\"\" class=\"wp-image-7607\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_2.jpg 565w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_2-300x259.jpg 300w\" sizes=\"(max-width: 565px) 100vw, 565px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Next, you will need to create at least one collection. This can be done by going to the Azure Active Directory blade in the Azure portal, navigate to Enterprise applications then selecting \u2018Collections\u2019 under Manage<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"458\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_3-1024x458.jpg\" alt=\"\" class=\"wp-image-7608\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_3-1024x458.jpg 1024w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_3-300x134.jpg 300w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_3-768x343.jpg 768w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_3.jpg 1320w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Click \u2018+ New collection\u2019 and give it a name and optional description<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"948\" height=\"488\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_4.jpg\" alt=\"\" class=\"wp-image-7609\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_4.jpg 948w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_4-300x154.jpg 300w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_4-768x395.jpg 768w\" sizes=\"(max-width: 948px) 100vw, 948px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Click Next and add the applications which will be part of the collection<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"948\" height=\"488\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_5.jpg\" alt=\"\" class=\"wp-image-7611\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_5.jpg 948w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_5-300x154.jpg 300w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/insentra_blog_1_neil_h_142022_img_5-768x395.jpg 768w\" sizes=\"(max-width: 948px) 100vw, 948px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Click Next and add an owner. This will be a user or group who can edit the collection by adding or removing applications from it<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"946\" height=\"374\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-5.png\" alt=\"\" class=\"wp-image-7612\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-5.png 946w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-5-300x119.png 300w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-5-768x304.png 768w\" sizes=\"(max-width: 946px) 100vw, 946px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Lastly, add the users that should be assigned this collection, note owners will also need to be added here if they are to see the collection in their My Apps portal, then click review and create<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"929\" height=\"343\" src=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-6.png\" alt=\"\" class=\"wp-image-7613\" srcset=\"https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-6.png 929w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-6-300x111.png 300w, https:\/\/www.insentragroup.com\/nz\/wp-content\/uploads\/sites\/18\/2022\/01\/image-6-768x284.png 768w\" sizes=\"(max-width: 929px) 100vw, 929px\" \/><\/figure>\n\n\n\n<p>And this is all there is to it! You can now create collections of application categories for users and even give them the power to customize if you wish. As noted, this is currently in preview and should be used sparingly in test scenarios until the functionality is in General Availability status or supported for production.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you\u2019ve ever wished there was a way to better organize the applications users see when they navigate to the My Apps Portal<\/p>\n","protected":false},"author":91,"featured_media":7819,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[19],"tags":[241,76,77,242,103],"class_list":["post-7602","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-modern-workplace","tag-applications","tag-azure","tag-azure-ad","tag-my-apps","tag-office-365","entry"],"_links":{"self":[{"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/posts\/7602","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/users\/91"}],"replies":[{"embeddable":true,"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/comments?post=7602"}],"version-history":[{"count":1,"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/posts\/7602\/revisions"}],"predecessor-version":[{"id":7615,"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/posts\/7602\/revisions\/7615"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/media\/7819"}],"wp:attachment":[{"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/media?parent=7602"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/categories?post=7602"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.insentragroup.com\/nz\/wp-json\/wp\/v2\/tags?post=7602"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}