{"id":24382,"date":"2025-12-09T01:05:34","date_gmt":"2025-12-09T01:05:34","guid":{"rendered":"https:\/\/www.insentragroup.com\/gb\/insights\/uncategorized\/introduction-to-microsoft-teams\/"},"modified":"2025-12-09T05:49:18","modified_gmt":"2025-12-09T05:49:18","slug":"introduction-to-microsoft-teams","status":"publish","type":"post","link":"https:\/\/www.insentragroup.com\/gb\/insights\/geek-speak\/modern-workplace\/introduction-to-microsoft-teams\/","title":{"rendered":"Introduction\u00a0to Microsoft Teams"},"content":{"rendered":"\n
Introduction<\/h2>\n\n\n\n
Welcome! This guide will introduce you to Microsoft Teams, a powerful platform that brings together conversations, meetings, files, and apps in one central workspace.<\/p>\n\n\n\n
What is Microsoft Teams?<\/h3>\n\n\n\n
Microsoft Teams is the ultimate messaging app for your organisation. A workspace for real-time collaboration and communication, meetings, file, and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone. <\/p>\n\n\n\n
Think of it as your digital office, where you can: <\/p>\n\n\n\n
\n
Chat<\/strong> with individuals and groups<\/li>\n\n\n\n
Meet<\/strong> face-to-face (virtually!) with video conferencing<\/li>\n\n\n\n
Share<\/strong> and co-edit files in real-time<\/li>\n\n\n\n
Organise<\/strong> your work into dedicated spaces called \u2018Teams\u2019 and \u2018Channels\u2019<\/li>\n\n\n\n
Access<\/strong> various apps and tools directly within Teams<\/li>\n<\/ul>\n\n\n\n
What are the Benefits?<\/h3>\n\n\n\n
Benefits<\/strong> <\/td>
What it Means for you<\/strong> <\/td><\/tr>
All-in-one workspace <\/td>
No need to switch between multiple tools <\/td><\/tr>
Work together in Word\/Excel without emailing files <\/td><\/tr>
Scalable <\/td>
Useful for small teams or entire organisations <\/td><\/tr>
Mobile-friendly <\/td>
Stay connected using the mobile app <\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
Getting started with Microsoft Teams<\/h2>\n\n\n\n
This section will take you through the basics of setting up and navigating Teams.<\/p>\n\n\n\n
Understanding the Teams Interface<\/h3>\n\n\n\n
Once you are signed in, you will see the main Teams interface – let\u2019s explore the key areas:<\/p>\n\n\n\n
The App Bar <\/td>
This is your primary navigation and serves as a quick access point for commonly used apps within Teams. It includes: \u2022 Activity<\/strong>: See all your notifications, mentions, and replies in one place \u2022 Chat<\/strong>: Access all your one-on-one and group chats \u2022 Teams<\/strong>: View and manage all the Teams and Channels you belong to \u2022 Calendar<\/strong>: Schedule and join meetings (Teams Calendar syncs with your Outlook one<\/em>) \u2022 Calls<\/strong>: Make and receive calls (if enabled for your account<\/em>) \u2022 Files<\/strong>: Access all your recent files, cloud storage, and files shared in Teams \u2022 Apps<\/strong>: Discover and manage integrated applications \u2022 More added apps<\/strong>: Click the three dots (…) to see more apps you can pin to your app bar <\/td><\/tr>
Search Bar (Top) <\/td>
Quickly find messages, files, people, and commands. <\/td><\/tr>
Profile Picture (Top Right) <\/td>
Manage your status, settings, and profile.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
Setting Your Status Profile <\/h3>\n\n\n\n
If you want to make sure people know when you are busy or away from your desk, set your status in Teams. The little dot on your profile indicates if you are available or not.<\/p>\n\n\n\n
SET YOUR PRESENCE<\/strong> <\/td>
To change your status, select your profile picture at the top right of Teams. Select your current status to choose another status from the list:
Available<\/strong>: You’re active and ready to chat Busy<\/strong>: You’re in a meeting or focused on work Do Not Disturb<\/strong>: You won’t receive notifications (only urgent messages from priority Contacts will come through<\/em>) Be Right Back<\/strong>: You’re temporarily away Appear Away<\/strong>: You’re away for an extended period,
Teams will automatically set the status in some cases, like when you\u2019re on a call.<\/td>
<\/td><\/tr>
Add a status message<\/strong> <\/td>
Click on your profile picture and then \u2018Set status message<\/strong>\u2019 to let others know what you’re up to.<\/td><\/tr>
SET A DURATION FOR YOUR STATUS<\/strong> <\/td>
When you want to change your status for a specific period of time – for example, to set \u2018Do not disturb\u2019 for an hour of concentrated work – you can set a duration so that Teams will automatically reset your status at the end of the allotted time.<\/td><\/tr>
You can set durations for any status except Available.
Under Status<\/strong>, select the status you want to show going forward.
Under Reset<\/strong> status<\/strong> after<\/strong>, select the amount of time you want that status to last.<\/td>
<\/td><\/tr>
Or, if none of the suggested times work for you, select Custom<\/strong> under Reset<\/strong> status<\/strong> after<\/strong> and enter the date and time.
Select Done<\/strong>.
At the end of the period you entered, Teams will automatically reset your status based on your activity, your calendar, and the state of your computer.<\/td>
<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
Manage your Device Settings<\/h3>\n\n\n\n
Manage your microphone, camera, and other device settings in Microsoft Teams. <\/p>\n\n\n\n
\n
Sign in to Teams on your desktop and select\u202fSettings and more<\/strong>\u202f <\/li>\n\n\n\n
From\u202fDevices<\/strong>, you can: <\/p>\n\n\n\n
\n
\u200b\u200b\u200b\u200b\u200b\u200b\u200bSelect\u202fManage devices<\/strong>\u202fto connect Bluetooth-enabled Teams devices, like displays or desk phones<\/li>\n\n\n\n
Adjust\u202fAudio settings<\/strong>\u202fby choosing your primary audio device,\u202fSpeaker<\/strong>, and\u202fMicrophone\u202f<\/strong>from their dropdown menus<\/li>\n\n\n\n
Automatically adjust mic sensitivity<\/strong>\u202fto make sure you\u2019re always heard<\/li>\n\n\n\n
Sync device buttons\u202f<\/strong>to use all the buttons on your device. The Teams button will always work<\/li>\n\n\n\n
Make a test call<\/strong>\u202fto test your call quality<\/li>\n\n\n\n
![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image.png\")
![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-1.png\")
<\/td><\/tr>![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-19.png\")
<\/td>![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-2.png\")
<\/td><\/tr>![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-3.png\")
<\/td><\/tr>![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-4.png\")
<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-21.png\")
<\/li>\n\n\n\n![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-5.png\")
\u202f>\u202fDevices\u202f<\/strong>\u202f![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-6.png\")
<\/li>\n<\/ol>\n\n\n\n![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-20.png\")
![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-7.png\")
<\/td><\/tr>![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-17.png\")
to the right of the message box to access options like bold, italics, lists, and more <\/td><\/tr>![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-8.png\")
button to the right of the message box and select Attach files<\/strong> button (paperclip icon) ![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-18.png\")
![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-9.png\")
to express yourself or just add fun to your chats ![\"\"](\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-10.png\")
\u202fto choose from a full list of reactions <\/td><\/tr>