{"id":26523,"date":"2025-12-09T01:05:34","date_gmt":"2025-12-09T01:05:34","guid":{"rendered":"https:\/\/www.insentragroup.com\/au\/?p=26523"},"modified":"2025-12-09T05:46:09","modified_gmt":"2025-12-09T05:46:09","slug":"introduction-to-microsoft-teams","status":"publish","type":"post","link":"https:\/\/www.insentragroup.com\/au\/insights\/geek-speak\/modern-workplace\/introduction-to-microsoft-teams\/","title":{"rendered":"Introduction\u00a0to Microsoft Teams"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Introduction<\/h2>\n\n\n\n<p>Welcome! This guide will introduce you to Microsoft Teams, a powerful platform that brings together conversations, meetings, files, and apps in one central workspace.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What&nbsp;is&nbsp;Microsoft Teams?<\/h3>\n\n\n\n<p>Microsoft Teams is the ultimate messaging app for your organisation.&nbsp;A&nbsp;workspace for real-time collaboration and communication, meetings,&nbsp;file,&nbsp;and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Think of it as your digital office, where you can:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Chat<\/strong>&nbsp;with individuals and groups<\/li>\n\n\n\n<li><strong>Meet<\/strong>&nbsp;face-to-face (virtually!) with video conferencing<\/li>\n\n\n\n<li><strong>Share<\/strong>&nbsp;and co-edit files in real-time<\/li>\n\n\n\n<li><strong>Organise<\/strong>&nbsp;your work into dedicated spaces called \u2018Teams\u2019 and \u2018Channels\u2019<\/li>\n\n\n\n<li><strong>Access<\/strong>&nbsp;various apps and tools directly within Teams<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">What are the Benefits?<\/h3>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td style=\"color: #fff; background-color: #F37237;\"><strong>Benefits<\/strong>&nbsp;<\/td><td style=\"color: #fff; background-color: #F37237;\"><strong>What it Means for you<\/strong>&nbsp;<\/td><\/tr><tr><td>All-in-one workspace&nbsp;<\/td><td>No need to switch between multiple tools&nbsp;<\/td><\/tr><tr><td>Real-time communication&nbsp;<\/td><td>Instant decisions, reduced email clutter&nbsp;<\/td><\/tr><tr><td>Seamless file collaboration&nbsp;<\/td><td>Work together in Word\/Excel without emailing files&nbsp;<\/td><\/tr><tr><td>Scalable&nbsp;<\/td><td>Useful for small teams or entire organisations&nbsp;<\/td><\/tr><tr><td>Mobile-friendly&nbsp;<\/td><td>Stay connected using the mobile app&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Getting started with Microsoft Teams<\/h2>\n\n\n\n<p>This section will&nbsp;take&nbsp;you through the basics of setting up and navigating Teams.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Understanding the Teams Interface<\/h3>\n\n\n\n<p>Once you&nbsp;are signed in,&nbsp;you will&nbsp;see the main Teams interface&nbsp;&#8211;&nbsp;let\u2019s&nbsp;explore the key areas:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>The App Bar&nbsp;<\/td><td><img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image.png\" alt=\"\" title=\"\"><br>This is your primary navigation&nbsp;and&nbsp;serves as a quick access point for commonly used apps within Teams. It includes:&nbsp;<br>\u2022 <strong>Activity<\/strong>: See all your notifications, mentions, and replies in one place&nbsp;<br>\u2022 <strong>Chat<\/strong>: Access all your one-on-one and group chats&nbsp;<br>\u2022 <strong>Teams<\/strong>: View and manage all the Teams and Channels you belong to&nbsp;<br>\u2022 <strong>Calendar<\/strong>: Schedule and join meetings&nbsp;<em>(Teams Calendar syncs with your Outlook one<\/em>)&nbsp;<br>\u2022 <strong>Calls<\/strong>: Make and receive calls (<em>if enabled for your account<\/em>)&nbsp;<br>\u2022 <strong>Files<\/strong>: Access all your recent files, cloud storage, and files shared in Teams&nbsp;<br>\u2022 <strong>Apps<\/strong>: Discover and manage integrated applications&nbsp;<br>\u2022 <strong>More added apps<\/strong>: Click the three dots (&#8230;) to see more apps you can pin to&nbsp;your app bar&nbsp;<\/td><\/tr><tr><td>Search Bar (Top)&nbsp;<\/td><td>Quickly find messages, files, people, and commands.\u00a0<\/td><\/tr><tr><td>Profile Picture (Top Right)&nbsp;<\/td><td>Manage your status, settings, and profile.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Setting Your Status Profile&nbsp;<\/h3>\n\n\n\n<p>If you want to make sure people know when&nbsp;you are&nbsp;busy or away from your desk, set your status in Teams. The little dot on your profile&nbsp;indicates&nbsp;if&nbsp;you are&nbsp;available or not.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>SET YOUR PRESENCE<\/strong>&nbsp;<\/td><td>To change your status, select your profile picture at the top right of Teams. Select your\u00a0current status\u00a0to choose another status from the list:\u00a0\u00a0<br><br><strong>Available<\/strong>:\u00a0You&#8217;re\u00a0active and ready to chat\u00a0<br><strong>Busy<\/strong>:\u00a0You&#8217;re\u00a0in a meeting or focused on work\u00a0<br><strong>Do Not Disturb<\/strong>: You\u00a0won&#8217;t\u00a0receive notifications (<em>only urgent messages from priority Contacts will come through<\/em>)\u00a0<br><strong>Be Right Back<\/strong>:\u00a0<br>You&#8217;re temporarily away\u00a0<br><strong>Appear Away<\/strong>:\u00a0<br>You&#8217;re\u00a0away for an extended period, <br><br>Teams will automatically set the status in some cases, like when\u00a0you\u2019re\u00a0on a call.<\/td><td>&nbsp;<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-1.png\" alt=\"\" title=\"\"><\/td><\/tr><tr><td><strong>Add a status message<\/strong>&nbsp;<\/td><td colspan=\"2\">Click on your profile picture and then\u00a0\u2018<strong>Set status message<\/strong>\u2019\u00a0to let others know what\u00a0you&#8217;re\u00a0up to.<\/td><\/tr><tr><td rowspan=\"4\"><strong>SET A DURATION FOR YOUR STATUS<\/strong>&nbsp;<\/td><td colspan=\"2\">When you want to change your status for a specific\u00a0period of time\u00a0&#8211;\u00a0for example, to set\u00a0\u2018Do not disturb\u2019\u00a0for an hour of concentrated work\u00a0&#8211;\u00a0you can set a duration so that Teams will automatically reset your status at the end of the allotted time.<\/td><\/tr><tr><td>You can set durations for any status except Available.<br><br>Select your\u202f<br><strong>profile<\/strong>\u00a0<strong>picture<\/strong>\u202f>\u202f<strong>current<\/strong>\u00a0<strong>status<\/strong>\u202f>\u202f<strong>Duration<\/strong> <img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-19.png\" alt=\"\" title=\"\"><\/td><td>&nbsp;<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-2.png\" alt=\"\" title=\"\"><\/td><\/tr><tr><td>Under\u00a0<strong>Status<\/strong>, select the status you want to show going forward.<br><br>Under\u00a0<br><strong>Reset<\/strong>\u00a0<strong>status<\/strong>\u00a0<strong>after<\/strong>, select the amount of time you want that status to last.<\/td><td><img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-3.png\" alt=\"\" title=\"\">&nbsp;<\/td><\/tr><tr><td>Or, if none of the suggested\u00a0times\u00a0work for you, select\u00a0<strong>Custom<\/strong>\u00a0<br>under\u00a0<strong>Reset<\/strong>\u00a0<strong>status<\/strong>\u00a0<strong>after<\/strong>\u00a0and enter the date and time.<br><br>Select\u00a0<strong>Done<\/strong>.<br><br>At the end of the period you entered, Teams will automatically reset your status based on your activity, your calendar, and the state of your computer.<\/td><td><img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-4.png\" alt=\"\" title=\"\"><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Manage your Device Settings<\/h3>\n\n\n\n<p>Manage your microphone, camera, and other device settings in Microsoft Teams.&nbsp;<\/p>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li>Sign in to Teams on your desktop and select\u202f<strong>Settings and more<\/strong>\u202f <img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-21.png\" alt=\"\" title=\"\"><\/li>\n\n\n\n<li>Select\u202f<strong>Settings<\/strong>\u202f<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-5.png\" alt=\"\" title=\"\">\u202f&gt;\u202f<strong>Devices\u202f<\/strong>\u202f<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-6.png\" alt=\"\" title=\"\"><\/li>\n<\/ol>\n\n\n\n<p>From\u202f<strong>Devices<\/strong>, you can:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u200b\u200b\u200b\u200b\u200b\u200b\u200bSelect\u202f<strong>Manage devices<\/strong>\u202fto connect Bluetooth-enabled Teams devices, like displays or desk phones<\/li>\n\n\n\n<li>Adjust<strong>\u202fAudio settings<\/strong>\u202fby choosing your primary audio device,\u202f<strong>Speaker<\/strong>, and\u202f<strong>Microphone\u202f<\/strong>from their dropdown menus<\/li>\n\n\n\n<li><strong>Automatically adjust mic sensitivity<\/strong>\u202fto make sure&nbsp;you\u2019re&nbsp;always heard<\/li>\n\n\n\n<li><strong>Sync&nbsp;device buttons\u202f<\/strong>to use all the buttons on your device. The Teams button will always work<\/li>\n\n\n\n<li><strong>Make a test call<\/strong>\u202fto test your call quality<\/li>\n\n\n\n<li>Adjust<strong>\u202fNoise suppression\u202f<\/strong>to suppress background noise<\/li>\n\n\n\n<li>Turn on\u202f<strong>Voice isolation<\/strong>\u202fto isolate your voice from background noise and other voices while speaking. Only your voice will be audible.\u202f<a href=\"https:\/\/support.microsoft.com\/en-us\/office\/voice-isolation-in-microsoft-teams-calls-and-meetings-a9756ea9-4cec-44c4-aefb-6f5d17c89427\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Set up your voice profile<\/a>\u202fto enable this setting<\/li>\n\n\n\n<li>Turn on\u202f<strong>Spatial audio<\/strong>\u202fto create more immersive sound in meetings<\/li>\n\n\n\n<li><strong>Secondary ringer<\/strong>\u202frings another device for all incoming calls. The default is set to\u202f<strong>None<\/strong>, and the dropdown menu will list available devices you can choose from<\/li>\n<\/ul>\n\n\n\n<p>Change<strong>&nbsp;Video&nbsp;Settings<\/strong>\u200b\u200b\u200b\u200b\u200b\u200b\u200b&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Choose your preferred\u202f<strong>Camera<\/strong>\u202fdevice from the dropdown menu<\/li>\n\n\n\n<li>Turn on<strong>\u202fAutomatically adjust camera controls<\/strong>\u202for open your camera settings<\/li>\n\n\n\n<li>Turn on\u202f<strong>Green&nbsp;screen<\/strong>\u202ffor a better look when&nbsp;you&#8217;re&nbsp;using a virtual background<\/li>\n\n\n\n<li>Mirror my&nbsp;video&nbsp;&#8211; Only change the view for you. This setting&nbsp;doesn\u2019t&nbsp;currently work in Together mode<\/li>\n\n\n\n<li>Turn on\u202f<strong>Adjust brightness<\/strong>\u202fto improve the quality of your video in low light conditions<\/li>\n\n\n\n<li>Turn on\u202f<strong>Soft&nbsp;focus<\/strong>\u202fto smooth your appearance for a polished look<\/li>\n\n\n\n<li>See a preview of your video&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Core Features of MS Teams<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Chat<\/h3>\n\n\n\n<p>Use Microsoft Teams to chat online with your colleagues&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Starting a new Chat<\/strong>&nbsp;<\/td><td>\u2022 Click on\u00a0<strong>Chat<\/strong>\u00a0in the left-hand\u00a0app bar\u00a0<br>\u2022 Click the\u00a0<strong>New chat<\/strong>\u00a0icon (a square with a pen) at the top of the chat list <img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-20.png\" alt=\"\" title=\"\">\u00a0<br>\u2022 Type the name(s) of the person or people you want to chat with\u00a0<\/td><\/tr><tr><td><strong>Sending a Message<\/strong>&nbsp;<\/td><td>\u2022 Type your message in the box at the bottom of the chat window\u00a0<br>\u2022 Press\u00a0<strong>Enter<\/strong>\u00a0or click the\u00a0<strong>Send<\/strong>\u00a0button (paper airplane icon)\u00a0\u202f<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-7.png\" alt=\"\" title=\"\"><\/td><\/tr><tr><td><strong>Formatting your message<\/strong>&nbsp;<\/td><td>\u2022 Click the\u00a0<strong>Format<\/strong>\u00a0button (looks like an\u00a0\u2018A\u2019\u00a0with a pen)\u00a0<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-17.png\" alt=\"\" title=\"\"> to the right of the\u00a0message\u00a0box to access options like bold, italics, lists, and more\u00a0<\/td><\/tr><tr><td><strong>Attaching Files<\/strong>&nbsp;<\/td><td>\u2022 Click\u00a0on\u00a0the\u00a0<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-8.png\" alt=\"\" title=\"\">\u00a0button to the right of the message box and select\u00a0<strong>Attach\u00a0files<\/strong>\u00a0button (paperclip icon)\u00a0<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-18.png\" alt=\"\" title=\"\">\u00a0<br>\u2022 Choose to upload from your computer or OneDrive\u00a0(<em>when<\/em>\u00a0<em>available<\/em>)\u00a0<\/td><\/tr><tr><td><strong>Using Emojis, GIFs, and Stickers<\/strong>&nbsp;<\/td><td>\u2022 Click the respective icons\u00a0to the right of the message\u00a0box\u00a0<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-9.png\" alt=\"\" title=\"\">to express yourself\u00a0or just add fun to your chats\u00a0<br><br>\u2022 Say more, more quickly, with quick reactions. Hover over a message and select\u00a0a commonly used emoji in the\u00a0pop-up\u00a0menu.\u00a0It\u00a0will\u00a0appear in the corner of the message\u00a0<br><br>\u2022 Select\u202f<strong>More reactions<\/strong>\u202f\u202f<img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-10.png\" alt=\"\" title=\"\">\u202fto choose from a full list of reactions\u00a0<\/td><\/tr><tr><td><strong>Replying to&nbsp;Specific Messages<\/strong>&nbsp;<\/td><td>\u2022 Hover over a message and click the\u00a0<strong>Reply\u00a0with Quote<\/strong>\u00a0icon (quotation marks) to\u00a0reply to\u00a0the\u00a0specific message\u00a0<\/td><\/tr><tr><td><strong>Mentions (@)<\/strong>&nbsp;<\/td><td>\u2022 Type\u00a0<strong>@<\/strong>\u00a0followed by a person&#8217;s name to tag them and ensure they get a notification\u00a0in their\u00a0Activity\u00a0feed or\u00a0in their\u00a0@mentions\u00a0list\u00a0<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Teams and Channels<\/h3>\n\n\n\n<p>Teams are collections of people, conversations, files, and tools all in one place.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Channels are dedicated sections within a Team, often organised by topic, project, or department.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Understanding Teams<\/strong>&nbsp;<\/td><td>\u2022 Teams are typically created for specific departments, projects, or broad groups of people\u00a0<br>\u2022 They provide a centralised hub for all related activity\u00a0<\/td><\/tr><tr><td><strong>Understanding Channels<\/strong>&nbsp;<\/td><td>\u2022 Every Team has a default\u00a0<strong>General<\/strong>\u00a0channel for announcements and broad discussions\u00a0<br>\u2022 Channels help organise conversations and content by specific topics within a Team. For example, a Marketing Team might have channels like\u00a0\u2018Social Media,\u2019\u00a0\u2018Campaign Planning,\u2019\u00a0and\u00a0\u2018Analytics\u2019\u00a0<\/td><\/tr><tr><td><strong>Navigating Teams and Channels<\/strong>&nbsp;<\/td><td>\u2022 Click on\u00a0<strong>Chat<\/strong>\u00a0in the left-hand app bar\u00a0(<em>you will notice that your\u00a0<\/em><strong><em>Chats<\/em><\/strong><em>\u00a0and\u00a0<\/em><strong><em>Teams<\/em><\/strong><em>\u00a0all sit together<\/em>)\u00a0<br>\u2022 You will\u00a0see a list of all the Teams you belong to\u00a0<br>\u2022 Click on a Team name to expand it and see its channels\u00a0<br>\u2022 Click on a channel to view its conversations (Posts tab), files (Files tab), and other tabs\u00a0<\/td><\/tr><tr><td><strong>Posting in a Channel (Posts Tab)<\/strong>&nbsp;<\/td><td>\u2022 In the selected\u00a0channel, go to the\u00a0<strong>Posts<\/strong>\u00a0tab;\u00a0which should show\u00a0by\u00a0default\u00a0(<em>you will see other tabs if they have been added<\/em>)\u00a0<br>\u2022 Type\u00a0a new\u00a0message\u00a0by clicking on the\u00a0<strong>Start a Post<\/strong>\u00a0button\u00a0at the bottom\u00a0<br>&#8211; Or click\u00a0<strong>Reply<\/strong>\u00a0to any\u00a0previous\u00a0conversation thread\u00a0<br>\u2022 You can use formatting, attach files, and @mention individuals or even the entire channel (<em>e.g., @team name or @channel name if enabled<\/em>) to get their attention\u00a0<\/td><\/tr><tr><td><strong>Working with Files in Channels (Files Tab)<\/strong>&nbsp;<\/td><td>\u2022 In the selected channel, go to the\u00a0<strong>Files<\/strong>\u00a0tab\u00a0(<em>or select\u00a0<\/em><strong><em>Files<\/em><\/strong><em>\u00a0from the\u00a0<\/em><strong><em>Posts<\/em><\/strong><em>\u00a0drop down menu<\/em>)\u00a0<br>Here you can:\u00a0\u00a0<br>&#8211; <strong>Upload<\/strong>\u00a0new files from your computer\u00a0<br>&#8211; <strong>Create<\/strong>\u00a0new Office documents (<em>Word, Excel, PowerPoint<\/em>)\u00a0<br>&#8211; <strong>Open<\/strong>\u00a0<strong>and co-edit<\/strong>\u00a0existing files directly within Teams or in their native applications\u00a0<br>&#8211; <strong>Share<\/strong>\u00a0files by generating a link\u00a0<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Meetings<\/h3>\n\n\n\n<p>Teams&nbsp;meetings allow you to connect with colleagues face-to-face, share your screen, and collaborate in real-time&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Scheduling a Meeting<\/strong>&nbsp;<\/td><td colspan=\"2\">\u2022 Click on\u00a0<strong>Calendar<\/strong>\u00a0in the left-hand app bar\u00a0<br>\u2022 Click\u00a0<strong>New<\/strong>\u00a0<strong>meeting\/event<\/strong>\u00a0in the top right corner\u00a0<br>\u2022 Fill in the meeting details: title,\u00a0required\u00a0attendees, date, time, and location (<em>if applicable<\/em>)\u00a0<br>\u2022 Add a description and any relevant files\u00a0<br>\u2022 Click\u00a0<strong>Send<\/strong>.\u00a0Your\u00a0Attendees will receive an Outlook invitation\u00a0<\/td><\/tr><tr><td><strong>Joining a Meeting<\/strong>&nbsp;<\/td><td colspan=\"2\">\u2022 From your Teams\u00a0<strong>Calendar<\/strong>, click on the meeting and then\u00a0<strong>Join<\/strong>\u00a0<br>\u2022 From an Outlook meeting invitation, click the\u00a0<strong>Join<\/strong>\u00a0<strong>Microsoft<\/strong>\u00a0<strong>Teams<\/strong>\u00a0<strong>Meeting<\/strong>\u00a0link\u00a0<br>\u2022 In a chat or channel, if a meeting is in progress,\u00a0you will\u00a0see a\u00a0\u2018<strong>Join<\/strong>\u2019\u00a0button\u00a0<\/td><\/tr><tr><td><strong>Meeting Controls (During a Meeting)<\/strong>&nbsp;<\/td><td colspan=\"2\">\u2022 <strong>Camera On\/Off<\/strong>: Toggle your video\u00a0<br>\u2022 <strong>Mic Mute\/Unmute<\/strong>: Mute yourself to reduce background noise\u00a0<br>\u2022 <strong>Share Content<\/strong>: Share your screen, a specific window, or a PowerPoint presentation\u00a0<br>\u2022 <strong>Raise Hand<\/strong>: Virtually raise your hand to\u00a0indicate\u00a0you want to speak\u00a0<br>\u2022 <strong>Chat<\/strong>: Open the meeting chat to send messages to participants\u00a0<br>\u2022 <strong>Reactions<\/strong>: Use emojis to react to\u00a0what&#8217;s\u00a0being said\u00a0<br>\u2022 <strong>More actions (&#8230;)<\/strong>: Access\u00a0additional\u00a0options like recording the meeting, turning on live captions, and more\u00a0<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"63\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-11-1024x63.png\" alt=\"\" class=\"wp-image-26535\" title=\"\" srcset=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-11-1024x63.png 1024w, https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-11-300x18.png 300w, https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-11-768x47.png 768w, https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-11-1536x95.png 1536w, https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-11-1568x97.png 1568w, https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-11.png 1787w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Meet Now<\/strong>&nbsp;<\/td><td>\u2022 In a\u00a0Chat ,\u00a0click the\u00a0drop-down menu next to the phone icon, select\u00a0<strong>Video Call<\/strong>\u00a0or<strong>\u00a0Audio Call<\/strong>\u00a0to start an instant meeting with the participants of that chat\/channel\u00a0<\/td><td><img decoding=\"async\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-12.png\" alt=\"\" title=\"\"><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Productivity Tips for Microsoft Teams<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>Customise Your Notifications&nbsp;<\/td><td>Go to\u00a0<strong>Settings<\/strong>\u00a0>\u00a0<strong>Notifications<\/strong>\u00a0and\u00a0<strong>activity<\/strong>\u00a0to tailor how and when you receive alerts.<br><br>This helps reduce distractions.<\/td><\/tr><tr><td>Use @Mentions Strategically&nbsp;<\/td><td>Only\u00a0<strong>@mention<\/strong>\u00a0people or channels when you need their direct attention.<br><br>Avoid overusing @channel or @team mentions.\u00a0<\/td><\/tr><tr><td>MOVE&nbsp;Important Chats and Channels&nbsp;<\/td><td>Right-click on a chat and select\u00a0<strong>Move to<\/strong>,\u00a0or right-click on a channel and select\u00a0<strong>Show in<\/strong>\u00a0to\u00a0move\u00a0it\u00a0into\u00a0your\u00a0Favourites\u00a0section\u00a0for quick access.<br><br>(<em>You can create\u00a0more\u00a0\u2018New sections\u2019\u00a0to help organise your chats and channels)<\/em>\u00a0<\/td><\/tr><tr><td>Master the Search Bar&nbsp;<\/td><td>Use\u00a0<strong>Ctrl + E<\/strong>\u00a0(<em>Windows<\/em>) or\u00a0Cmd\u00a0+ E (<em>Mac<\/em>) to quickly access the search bar.<br><br>You can type commands like\u00a0<strong>\/files<\/strong>\u00a0to see recent files or\u00a0<strong>\/unread<\/strong>\u00a0to see unread activity.<\/td><\/tr><tr><td>Utilise Keyboard Shortcuts&nbsp;<\/td><td>Learn common shortcuts to navigate Teams faster (<em>e.g.,\u00a0<\/em><strong><em>Ctrl + Shift + M<\/em><\/strong><em>\u00a0to mute\/unmute during a call,\u00a0<\/em><strong><em>Ctrl + N<\/em><\/strong><em>\u00a0for a new chat<\/em>).<br><br>You can find a full list by typing\u00a0<strong>Ctrl\u00a0+ .<\/strong>\u00a0from anywhere within Teams.<\/td><\/tr><tr><td>Organise Your Teams and Channels&nbsp;<\/td><td>Keep your channels focused on specific topics. If your organisation allows, consider using\u00a0<strong>private channels<\/strong>\u00a0for sensitive discussions.<\/td><\/tr><tr><td>Leverage the Files Tab&nbsp;<\/td><td>Use the\u00a0<strong>Files<\/strong>\u00a0tab within channels to store and collaborate on documents.\u00a0It&#8217;s\u00a0a central repository for team-related files.<\/td><\/tr><tr><td>Set Your Status Message&nbsp;<\/td><td>Let your colleagues know if\u00a0you are\u00a0in a meeting, out of office, or focused on a task by setting a clear\u00a0<strong>status<\/strong>\u00a0<strong>message<\/strong>.<\/td><\/tr><tr><td>Use Reactions&nbsp;<\/td><td>Instead of typing\u00a0\u2018OK\u2019\u00a0or\u00a0\u2018Thanks,\u2019\u00a0use\u00a0<strong>quick<\/strong>\u00a0<strong>reactions<\/strong>\u00a0to acknowledge messages and keep conversations cleaner.<\/td><\/tr><tr><td>Explore Apps&nbsp;<\/td><td>Check the\u00a0\u2018<strong>Apps<\/strong>\u2019\u00a0section to see if there are tools your team uses that can be integrated directly into Teams for a more streamlined workflow.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion<\/h2>\n\n\n\n<p>Microsoft Teams is a dynamic tool designed to enhance your daily work and foster better collaboration. By familiarising yourself with these core functionalities and productivity tips,&nbsp;you&#8217;ll&nbsp;be well on your way to becoming a proficient Teams user.&nbsp;<\/p>\n\n\n\n<p>If you&nbsp;don\u2019t&nbsp;have the Teams app downloaded to your desktop &#8211; access Teams directly through your web browser at&nbsp;<a href=\"https:\/\/www.microsoft.com\/en-gb\/microsoft-teams\/log-in\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Sign In | Microsoft Teams<\/a>&nbsp;<\/p>\n\n\n\n<p>If you want to take your Microsoft Teams skills to the next level or need help optimising collaboration within your organisation,\u00a0<a href=\"https:\/\/www.insentragroup.com\/au\/contact\/\" target=\"_blank\" rel=\"noreferrer noopener\">contact us<\/a>\u00a0today. Our team is ready to guide you with personalised tips, training, and support to make Teams work for you.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Resources<\/h3>\n\n\n\n<p><a href=\"https:\/\/support.microsoft.com\/en-gb\/office\/get-started-with-microsoft-teams-b98d533f-118e-4bae-bf44-3df2470c2b12\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Get Started with Microsoft Teams<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/support.microsoft.com\/en-us\/teams\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Microsoft Teams help &amp; learning<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"514\" height=\"479\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-13.png\" alt=\"\" class=\"wp-image-26537\" title=\"\" srcset=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-13.png 514w, https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-13-300x280.png 300w\" sizes=\"(max-width: 514px) 100vw, 514px\" \/><\/figure>\n\n\n\n<p>&nbsp;To access&nbsp;<img decoding=\"async\" width=\"40\" height=\"43\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-15.png\" alt=\"\" class=\"wp-image-26555\" title=\"\"> <strong>Help<\/strong>&nbsp;within Teams, click on&nbsp;<strong>Settings and more<\/strong>\u202f<img loading=\"lazy\" decoding=\"async\" width=\"44\" height=\"37\" src=\"https:\/\/www.insentragroup.com\/au\/wp-content\/uploads\/sites\/22\/2025\/12\/image-16.png\" alt=\"\" class=\"wp-image-26556\" title=\"\">, then select&nbsp;<strong>Get help<\/strong>,&nbsp;<strong>Video<\/strong>&nbsp;<strong>training<\/strong>,&nbsp;<strong>What\u2019s<\/strong>&nbsp;<strong>new<\/strong>&nbsp;<\/p>\n\n\n\n<p>Search for a topic you want or use the tabs at the top to browse.<\/p>\n\n\n\n<style>\nbody .blog-body h3, body .blog-body h4 {\n    text-transform: none !important;\n}\n<\/style>\n","protected":false},"excerpt":{"rendered":"<p>Learn the basics of Microsoft Teams and boost collaboration with chat, meetings, channels, and productivity tips. <\/p>\n","protected":false},"author":230,"featured_media":26539,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[19],"tags":[],"class_list":["post-26523","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-modern-workplace","entry"],"_links":{"self":[{"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/posts\/26523","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/users\/230"}],"replies":[{"embeddable":true,"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/comments?post=26523"}],"version-history":[{"count":26,"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/posts\/26523\/revisions"}],"predecessor-version":[{"id":26591,"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/posts\/26523\/revisions\/26591"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/media\/26539"}],"wp:attachment":[{"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/media?parent=26523"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/categories?post=26523"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.insentragroup.com\/au\/wp-json\/wp\/v2\/tags?post=26523"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}