{"id":20930,"date":"2024-03-25T05:35:20","date_gmt":"2024-03-25T05:35:20","guid":{"rendered":"https:\/\/www.insentragroup.com\/au\/?p=20930"},"modified":"2024-03-25T06:06:27","modified_gmt":"2024-03-25T06:06:27","slug":"sharepoint-the-ultimate-guide","status":"publish","type":"post","link":"https:\/\/www.insentragroup.com\/au\/insights\/geek-speak\/modern-workplace\/sharepoint-the-ultimate-guide\/","title":{"rendered":"Sharepoint The Ultimate Guide"},"content":{"rendered":"\t\t
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SHAREPOINT<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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THE ULTIMATE GUIDE<\/h3>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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SHAREPOINT<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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THE ULTIMATE GUIDE<\/h3>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\"\"<\/p>\r\n\t\t\t

Neil Wells-West<\/span> - 25.03.202420240325<\/span><\/h2>\r\n\t\t\t\r\n\t\t\t
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Table of Contents<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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What is Microsoft SharePoint?<\/strong><\/a><\/p>

History of SharePoint<\/strong><\/a><\/p>

Why Would I Want To Use Sharepoint in my Organisation?<\/strong><\/a><\/p>

Microsoft Teams vs SharePoint <\/strong><\/a><\/p>

Sharepoint vs Onedrive<\/strong><\/a><\/p>

Sharepoint Site Structure<\/strong><\/a><\/p>

What are the Typical Uses of Sharepoint?<\/strong><\/a><\/p>

How Can I Migrate my File Shares to Sharepoint without Annoying Everyone?<\/strong><\/a><\/p>

Where to Get Help with Sharepoint<\/strong><\/a><\/p>

Sharepoint: Elevating Digital Workplaces<\/strong><\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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WHAT IS MICROSOFT SHAREPOINT?<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The definition of SharePoint varies, depending on who you ask. This is because organisations each have their own preference of how they use the product.<\/p>\n

The most concise description of SharePoint is a collaboration and document management platform. However, even this definition falls a long way short of the platform\u2019s actual capabilities and features, especially with the advent of products such as Microsoft Teams to muddy the waters. At the end of the day SharePoint:<\/p>\n

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  1. Is a highly configurable platform that provides a variety of tools, features and capabilities primarily aimed at enterprises looking to manage their own security, information and data management requirements<\/li>\n
  2. Provides the back-end document storage technology for Microsoft Teams, Microsoft 365 Groups, Yammer Communities and even Stream video content (as of late 2021)<\/li>\n
  3. Provides a way to simplify document sharing and collaboration, allowing users to easily share and edit the latest versions of files and documents within their team or organisation<\/li>\n
  4. Can be considered as an internal directory containing all the information users could need to perform any task or project within your business, aiding in long-term business continuity. Users can also create and upload information into the directory<\/li>\n<\/ol>\n

    SharePoint\u2019s role has shifted over the years from a \u2018try to be and do everything toolbox\u2019 to a somewhat more focused but more powerful set of tools and capabilities designed to address a specific range of content management, collaboration, communication, storage, sharing and presentation scenarios\u2014all with Microsoft information governance, security and compliance capabilities layered on top.<\/p>\n

    Very few technical products have survived, or had so many dimensions, as long as SharePoint. SharePoint has provided a lot of stuff over the years including document management, records management, portal, intranet, collaboration, workflow, search engine, business forms processing, even private social network, business data catalogue and even a business intelligence tool.<\/p>\n

    To better understand SharePoint\u2019s functionalities, let\u2019s dive into its history to know what kind of advancements Microsoft has added to the platform over the years.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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    HISTORY OF SHAREPOINT<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    Microsoft originally introduced SharePoint as a document management and storage system, however it has evolved for the better and has since grown into a much more comprehensive platform. Each new version of SharePoint has introduced new and advanced features and functionality to assist organisations in working collaboratively.<\/p>\n

    All versions of SharePoint have one thing in common: they reduce human errors by automating business processes and operations. They help teams collaborate in an easier, faster and more effective way.<\/p>\n

    Before we get into the juicier topics, let\u2019s take a look at all the versions of SharePoint that have ever existed. By \u2018versions\u2019 we mean each of the key iterative product upgrades that have defined the platform\u2019s evolution since its introduction in early 2001 until March 2022.<\/p>\n

    Each \u2018version\u2019 of SharePoint has also been provided with different features and capabilities depending on the licences purchased, with key features varying between \u2018Standard\u2019 and \u2018Enterprise\u2019 licenses for the product.<\/p>

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    The following lists out every major version of the product with a brief (but hopefully informative) description of the key details and intended usage for each:<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    SHAREPOINT VERSION<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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    DETAILS<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    SharePoint Portal Server 2001<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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    SharePoint Portal Server 2001 was a Web-based collaborative portal solution that combined multiple client interfaces, search and indexing services, basic document management features and Web storage.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    SharePoint Portal Server 2003<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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    SharePoint Portal Server 2003 was built on a new architecture known as Windows SharePoint Services that introduced the concept of multiple document libraries and lists and provided a powerful enterprise portal solution.<\/p>

    It scaled well to thousands of portals. It also allows targeting content to user audiences and provides very robust search and indexing capabilities.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    Microsoft Office SharePoint Server 2007<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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    Microsoft Office SharePoint Server 2007, or \u2018MOSS\u2019 as it became known, was Microsoft\u2019s first integrated server platform that aimed to provide web content management, enterprise content services and enterprise search, as well as shared business processes and business intelligence dashboarding to small and medium enterprises<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    SharePoint Server 2010<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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    SharePoint Server 2010 ushered in a new era of capabilities delivering a platform for composite applications and flexible information management through the newly introduced Access Services and sandboxed solutions to support rapid application development.<\/p>

    SharePoint Server 2010 helped workers find information and connect with subject-matter experts, regardless of their location, with the mission to connect the right content to the right people.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    SharePoint 2013<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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    SharePoint 2013 was essentially SharePoint 2010 under the covers but with a suite of very notable improvements and changes including:<\/p>